Your records exist — but they're wrong. Miscategorised transactions, a broken chart of accounts, duplicates everywhere, and reports that make no sense. We fix it all in a single, fixed-price project and hand back books your accountant can actually use.
Fixed
Project price — agreed upfront
100%
Original data preserved
Full
Audit trail of every change
This is not the same as Catch-Up Bookkeeping
Catch-up bookkeeping fills in missing time — months or years of unrecorded transactions. CleanUp Bookkeeping Solutions fixes records that exist but are wrong — miscategorised transactions, a broken chart of accounts, duplicates, and structural errors. Many businesses need one or the other. Some need both. We assess which applies and scope accordingly.
Messy books are not always obvious from the outside — until they become an urgent problem. These are the situations that typically trigger a CleanUp Bookkeeping project.
Inherited someone else's chaos
Took over a business or dismissed a previous bookkeeper and inherited records you cannot make sense of.
Software set up incorrectly
Xero or QuickBooks was configured by someone without accounting knowledge and the chart of accounts reflects it.
Switched platforms mid-year
Migrated from one accounting system to another and the opening balances, historical data, or category structure did not transfer cleanly.
Accountant flagged errors
Your accountant has told you the records are inconsistent, miscategorised, or unreconcilable and needs them fixed before completing year-end.
Due diligence or funding upcoming
A buyer, investor, or lender needs clean financial records and your books are not in a presentable state.
The reports make no sense
Your profit and loss or balance sheet produces numbers that do not reflect reality — a sign of deep coding or structural errors.
A CleanUp Bookkeeping project is a systematic, forensic review and correction of your existing financial records. We work through every account, every transaction, and every coding decision — fixing what's wrong and documenting every change.
Chart of Accounts Rebuild
We restructure your account list from the ground up — removing duplicates, correcting account types, and aligning categories with how your accountant needs to see them.
Transaction Recode
Every transaction in the cleanup period is reviewed against its original source and recoded to the correct account if it has been miscategorised.
Duplicate Removal
Duplicate imports, double-posted invoices, and phantom transactions are identified and removed, with the original source verified before deletion.
Supplier & Customer Cleanup
Contact records are deduplicated, standardised, and reconciled — one entry per supplier, named consistently, with correct payment terms.
Opening Balance Correction
Where opening balances were imported incorrectly or set up without proper verification, we recalculate and correct them against the actual source records.
Bank Reconciliation Reset
Every bank account is reconciled to a clean, confirmed balance at project completion — discrepancies investigated and resolved, not just written off.
GST Coding Review
Every transaction is checked for correct GST treatment — 5% standard rate, exempt, outside scope, or zero-rated — and corrected where the coding is wrong.
Payroll Entry Verification
Wage and payroll journal entries are checked against payslip records and CER returns to ensure consistency across the records.
Project Change Log
A complete, itemised record of every correction made — account, transaction, original value, corrected value, and reason. Your audit trail from day one.
Accountant Handoff Summary
A plain-English summary of what was wrong, what was fixed, and what your accountant needs to know before beginning year-end work.
Project Deliverables
Free Diagnostic Assessment
We review your current records — chart of accounts, a sample of transactions, bank reconciliation status — and assess the extent of the issues. You receive a clear scope of work, a fixed price, and a realistic completion date. No obligation, completely confidential.
Systematic Cleanup Project
We work through your records methodically — rebuilding the chart of accounts first, then recoding transactions, removing duplicates, correcting balances, and verifying GST coding. Every change is logged throughout. You receive progress updates as we go.
Clean Handoff
You receive fully reconciled, accurately coded records alongside the project change log and accountant handoff summary. Your books are ready for year-end, for due diligence, or for ongoing monthly bookkeeping — whichever comes next.
Catch-up bookkeeping is about filling in time periods that are missing — months or years of unrecorded transactions. CleanUp Bookkeeping Solutions is about fixing records that exist but are wrong — incorrect categories, a poorly structured chart of accounts, duplicated transactions, or historical coding errors. Many businesses need both: we assess which applies to you and scope accordingly.
It depends on the volume of transactions and the extent of the disorganisation. A small business with one to two years of messy records typically takes one to three weeks. Larger cleanups involving multiple years or complex multi-account structures take longer. You receive a realistic timeline in writing before we begin, with a fixed completion date built into the project price.
Yes. Our cleanup projects are scoped to deliver records in accountant-ready condition. We align the chart of accounts with your accountant's year-end requirements, document every material change we make, and provide a handoff summary explaining what was corrected and why. Your accountant receives clean, consistent records with no unexplained adjustments.
We never delete historical data. All original transactions are preserved — we correct the coding, categorisation, and account allocation where errors exist. We document every change in a project log so you have a full audit trail of what was corrected. Your cloud accounting platform retains a complete history throughout the process.
Start With a Free Diagnostic
Tell us what platform you're on, roughly how many months of records need attention, and what the specific problem is. We'll assess the scope, quote a fixed price, and give you a clear project timeline — no obligation.
